The signature “with respect” at the end of the letter is a standard politeness formula. Is it always necessary to end a letter with this phrase? How to write it correctly in Russian and English? Let's look at examples.

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How to end a business letter with respect to the recipient

There are no random phrases in official correspondence. Stylistics requires the author to be concise and carefully select words. Closing phrases reinforce positive emotions and express confidence and gratitude at the same time. A clear signature helps support , contributes to achieving the goal. Respect your interlocutor and compose the text so that it is pleasant to read. Politeness combined with professionalism indicates the competence of a specialist.

When writing a formal message, remember that you are speaking on behalf of the entire company. The secretary must be correct, as he represents his manager. Compliance with generally accepted rules of business correspondence forms a positive image of the company in the eyes of partners and clients.

Official correspondence always has specific goals. The purpose determines the structure of the text. In general the text is divided into several semantic parts: introduction, statement of the problem, argumentation and conclusion. Each part performs specific tasks. The introduction, for example, prepares for the perception of main ideas. Conclusion - expresses requests and hopes , assures us of further partnership.

Letter of gratitude to an employee from the head of the organization

Pay attention! For each of the tasks there are generally accepted formulas. By ending your letter politely, you show that you respect your partner, set him up for positive emotions and leave a pleasant impression.

How to write “with respect” at the end of a letter

Unified regulations for business correspondence and bringing it to common standards are typical for large companies. Design letterheads , the form of “autographs” at the end of the message become part of the corporate culture, an element of style. Whether it is a paper or electronic communication, compliance with a single standard is an indicator of attention to detail and important subtleties.

There are several types of closing phrases in business correspondence. Their choice depends on whether you know the recipient well. For example, the signature “with respect” in an official letter has a neutral character. If you want to focus your partner’s attention on something or remind him of a request again, use restrained phrases:

• Sincerely yours...
• With sincere respect...
• Best wishes...

When choosing the final politeness formula, try to avoid familiarity. Be mindful of how well you know the person you are writing to. If the acquaintance is formal, stick to the official style.

The answer was prepared jointly with the editors of the electronic magazine “ Secretary's Directory».

Maria BELDOVA answers,
With. n. With. VNIIDAD, expert in the field of documentation support for management

What do we expect when sending a letter to a partner or client? So that our information, even negative, makes a favorable impression on the addressee and provokes a response or decision. This can be achieved if you follow the rules of correspondence etiquette, format the letter correctly and prepare a high-quality text. Your text should be of moderate volume; contain the necessary arguments and clear language and have a structure that best conveys information.

Technique 1. Separate the important from the secondary

The text of a business letter must be of sufficient length to...

The full answer is available after free

“Sincerely” at the end of the letter: with or without a comma

The final form of politeness is given at the end of the text. It is placed on the same vertical line with the date, according to right side. The phrase is separated from the main text by two or three intervals. Located a little lower props "Signature" , including the name of the compiler’s position, his personal signature and transcript. This arrangement complies with the standards of GOST 6.30-97, which defines the requirements for document preparation. If the message is issued on official letterhead or is of a private nature, the title of the position and the transcript of the signature are not included.

The question of how to write “with respect” at the end of a letter: with or without a comma, does not have a clear answer. Both options are valid. The absence of a sign can be perceived as negligence and even illiteracy. On the other hand, according to the rules of punctuation, this comma should not be used. From the point of view of Russian grammar, the sign is redundant. The words “with respect” are not an introductory phrase, and the signature is not an address. This phrase implies that “This letter was written with respect to you by N.N.” As in it, in the abbreviated version, according to the rules, a comma is not placed.

Why does it occur so often in practice? IN rules of correspondence In English, German and other European languages ​​this sign is required. The phrase “with respect” at the end of a letter in English is separated not only graphically, but also punctuationally. Over time, although it is grammatically incorrect, the rule became part of the norms of the Russian language.

Conclusion of the letter: sample writing of the phrase “with respect”

How to write “with respect” in a business letter in English

Rules business communication in English are in many ways similar to those adopted in Russia. At the end, the recipient is thanked for his time and expresses his intention to continue the correspondence. Common phrases are also used: “with respect”, “with gratitude”, “with best wishes”. Then, on a new line, indicate the surname and first name of the compiler, as well as his position. Let's look at an example: how to sign a letter in English “with respect...”

Table 1. Final politeness formulas in English

	Yours faithfully
Use if treatment there is a recipient's name. The most common option.	An obsolete version found in British English. It is written when there is no addressee's name in the address: Dear Sir or Dear Madam	American equivalent for British Yours faithfully.	A less formal option, acceptable for correspondence with a friend. Variations: Kind regards, Warm regards, Regards, Kindest regards
Yours sincerely, Alexander Klimov Marketing Director	Yours faithfully, Alexander Klimov Marketing Director	Yours truly, Alexander Klimov Marketing Director	kind regards, Alexander Klimov Marketing Director

The ability to tactfully and correctly use standard cliche phrases is an indicator of the level of professionalism and knowledge of the language. IN English letter the phrase "with respect" can be expressed in different ways. When composing a text for a foreign partner, take into account all factors and choose the most suitable translation.

How to sign a letter correctly: “with respect” and other politeness formulas

When composing a message, the sender must be guided not only by generally accepted standards, but also by the rules of good manners. If you write to a stranger, and the address is strictly formal, use established expressions. The style of business speech strictly limits the choice of phrases.

If it concerns email correspondence or communicating with people you know well, you can deviate from rigid canons while remaining polite and correct. Let's look at a few examples of final phrases that are acceptable in less formal communication.

Table 2. Use of alternative closing expressions

Specifying a name without a politeness formula	It is acceptable if there is an active exchange of messages.
Have a nice day	Suitable for a final message if you do not plan to continue the correspondence today.
See you	If you have made an appointment in the near future and want to emphasize that you have not forgotten about it.
Good luck in your difficult task	Acceptable when trying to encourage the recipient if he asked for advice or help.
Thank you for your attention	Used at the end of commercial proposals

Etiquette formulas are required when preparing a business letter. They are determined by the genre of the message (letters of invitation, letters of congratulations, letters of condolences) and are largely of a conventional, ritual nature. Also A.S. Pushkin noted in “Journey from Moscow to St. Petersburg”: “Every day we sign ourselves as humble servants, and, it seems, no one has ever concluded from this that we ask to be valets.”

Business letters of invitation and congratulations include many etiquette phrases. Instead of an etiquette frame (words of greeting and farewell), business letters use the following addresses: Dear Nikolai Ivanovich! Dear Mr. Bobylev! IN At the end of the letter, before the signature, place the final politeness formula: Sincerely yours!;Sincerely;With sincere respect!;Best wishes!;Thank you in advance for your answer…;We hope that our request will not be difficult for you.…;We look forward to successful continuation of cooperation…;We hope for your interest in expanding connections... etc.

These final remarks of politeness are followed by self-naming the official signing the document and his signature. The self-name includes an indication of the position held and the name of the organization if the letter is not sent on the institution’s letterhead, otherwise - only the position:

If a letter is sent on behalf of the Academic Council of a scientific institution, the self-name is an indication of the role that a particular person performs in this body:

Etiquette rituals, expressed by performative verbs, are usually included in set expressions, like other speech etiquette formulas: I (with pleasure) I invite you You to take part in...; Thank you Thank you for your participation...; Sincerely Thank you For you...; Cordially Thank you For you...; Please We will direct you to our address...; I assure You know that we will make every effort...; We wish Good luck to you and we look forward to future mutually beneficial cooperation...; With gratitude I confirm receiving from you...;

Etiquette rituals used in business letters include

– various types praise : You showed heartfelt attention to orphans and children left without parental care...(direct praise); Considering your great contribution to the development of technical progress in industry...(indirect praise); Since your company is a leading supplier of computer equipment...(indirect praise)

expression of hope, confidence, gratitude at the end of the letter : I hope for…;I hope for further good and mutually beneficial relations…; We hope that a decision will be made as soon as possible... We hope that the result of the negotiations will be long-term and fruitful cooperation between our enterprises…; We hope for further fruitful cooperation…; We wish you success and hope for future mutually beneficial cooperation…;We hope that our request will be considered soon…;We hope for a speedy response (resolution of our issue)…;We were glad to receive your letter…;Thank you very much for the fax dated 06/04/2010…; We gratefully acknowledge receipt of your letter.…;Thank you for...;

expression of congratulations, apologies, wishes: Please accept our congratulations ...; We wish you success in…;We apologize for… about…etc.

Polite form naming the addressee in business correspondence involves the use of the pronouns “You”, “Your” with a capital letter: According to yours please send To you latest catalogs of our products; At the end of this month we will be pleased to use Yours services.

It is impossible not to take into account the effectiveness of etiquette formulas, the arsenal of which in Russian speech etiquette is very large. The success of the business largely depends on the tone of the letter.

The universal principle of using etiquette means is the principle of politeness, which is expressed in the recommendations given to readers in one old Russian letter book and which have not lost their relevance to this day: “The first duty of the writer is to remember his own position, to know the position of the person to whom we are writing, and to imagine the latter is as clear as if we were standing in front of him and talking.” This is especially important these days, when official correspondence is becoming more personal and dynamic. Today, the genre of business writing requires the compiler not only to standardize linguistic means, but also to demonstrate his own individuality.

How you close a business letter is important. Your closing should leave the reader with a positive impression of both you and the letter you wrote. When closing your letter, it is important to use an appropriate, respectful and professional word or phrase.

Most formal options for closing letters are reserved, but note that options include degrees of warmth and familiarity. Your relationship with the person you are writing will be determined by what you choose.

Read below to learn some of the most common closing options available, and get help figuring out which ones are appropriate for your correspondence.

Examples of closing a letter

Below are the closing letters suitable for business and employment related letters. Below is information on when to use each.

Sincerely, Sincerely, Sincerely, Sincerely yours- These are the simplest and most useful closing letters for use in a formal business setting.

They are suitable for almost all cases and are in great ways close the cover letter or request.

Sincerely, cordially and with respect- These letter closures fill a need for something a little more personal. They are suitable if you have some information about the person you are writing to. You could correspond by email several times, met face to face or over the phone, or met at a networking event.

With warmth, best wishes and gratitude- These letter closures are also suitable if you have some knowledge or connection with the person you are writing to. Since they can relate to the content of the letter, they can close the point of the letter. Use them only if they make sense with the content of your letter.

Other examples of closing a letter

When you end your letter, be sure to choose a closing that matches the topic of your letter as well as your personal situation and relationship with the person you are writing. Here are a few examples to choose from.

Cordially,

Sincerely,

In gratitude,

In sympathy,
Sincerely,

Kind thanks,
Good wishes,
Thank you very much,

Sincerely,

Sincerely,
Sincerely,
Sincerely,

Sincerely yours,
Thank you,

Thank you,
Thanks for your help on this issue,
Thank you for your attention,
Thanks for your recommendation,
Thanks for your time,
Sincerely,

Warm regards,
Warm,
With gratitude,
With deepest sympathy,
With gratitude,
With sincere gratitude
With sympathy,
Your help is greatly appreciated,

Your heartfelt
Sincerely,
Sincerely yours,
Sincerely,
Capitalization

Title the first word of your closing. If your closing is more than one word, write down the first word and use lowercase for the other words.

Closing Emails to Avoid

There are certain closings that you want to avoid in any business letter. Most of them are simply too informal. The following are examples of closures that should be avoided:

Greetings,
Love,
Take care
XOXO,
They are too informal, and some (such as "Love" and "XOXO") imply a level of intimacy that is not appropriate for a business letter.

Avoid outlets that are more suitable for messaging friends or family.

Your signature

Please include your signature at the close of your letter. If it is a physical letter, sign your name in pen first and then enter your typed signature below.

If it's an email, simply include your typed signature below your submission.

It is also important to include your contact information in your letter. If it is a physical letter, your contact information will be at the top of the letter. However, if it is a letter, include this information under your typed signature. This will make it easy for the recipient to respond to you.

How to Format the End of an Email

Once you've chosen a word or phrase to use as your submission, follow it with a comma, a space, and then include your signature.

If you are sending a letter with a hard copy, leave four lines of space between the closing and the entered name. Use this space to sign your name in pen.

If you're sending an email, leave one space between the free close and your typed signature. Include your contact information right below your typed signature.

letter letter

(space)
Sincerely,
(space)
Handwritten signature
(for distribution) (space)
Typical signature > Letter with letter
(space)

Sincerely,
(space)
Typical signature
Contact information (via email)
Letter Examples and Writing Tips
Sample letters

Sample emails

Professional email samples. Use these samples to format your professional emails.
Business letters

How to write business letters, general business letter format and templates, and examples of employment-related business letters.

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An employee in any field sooner or later faces the problem of writing a business letter. The main question is how to start and how to finish? Many sites offer basic rules and examples, paying little attention to the final part of the documents.

The letter must be perfect in every way. Even the slightest non-compliance with the rules can harm your authority or the prestige of the company.

In a brief form, we suggest that you familiarize yourself with the main rules of business letters and will dwell in more detail on the final part of an official letter.

You will need:

The main rules of business letters

1. When writing a letter, remember that you are not expressing your own opinion, but speaking on behalf of legal entity(institutions, organizations or enterprises).
2. It is your responsibility to be clear about the results you want to achieve with this letter and to make effective use of all the text's features.
3. Clearly define the plan of presentation, highlighting the information in the introduction, main part or ending.
4. In the introduction, after the address, we prepare the addressee for perception. It could be summary events that led to the emergence of the document. The main part contains a statement of the essence of the problem with the necessary argumentation (explanation, digital calculations, links to legislative acts).

A more effective and easy-to-understand text, in which, first, the proposal, request or demand is stated, then the argumentation, and there is no introductory part at all.

Part of the ending - applications

Certain documents have appendices that complement, clarify, or detail specific issues. They must be noted at the end of the letter, departing a few lines from the last paragraph.

Application design methods:

1) Applications mentioned in the text, then a note about this is drawn up as follows:

Appendix: 5 pages, 3 copies.

2) Applications not listed in the text must be listed, making sure to indicate the title, number of pages in each application and number of copies.

Appendix: “Certificate of assessment of the cost of unfinished construction”, 2 pages, 3 copies.

3) Sometimes there are several applications. Then they are listed by name and numbered. If there are a large number of applications, a list of them is compiled separately, and in the letter after the text the following is noted:

Appendix: according to the list on ... page.

Attach copies of documents to the letter in the order in which they were numbered in the attachment.

The application is usually signed by the heads of structural divisions. In cases where applications are bound, there is no need to indicate the number of pages.

Politeness and correctness are the basis of the ending

Eat various options building the ending. It depends on what was said in the letter.

The most commonly used completion examples:

1) Repeat the gratitude given at the beginning or simply thank you for your help:

Thank you again...

Let me thank you again...

We would like to once again express our sincere gratitude...

Thanks for your help...

2) Express hopes:

We hope that the agreement will be mutually beneficial...

We hope that our offer will interest you...

We look forward to close and mutually beneficial cooperation...

I hope that soon I will be able to meet you in person...

I hope to receive your response soon...

3) Reassurance of the addressee (usually has a psychologically positive effect on the addressee):

We assure you that you can fully count on our support...

We will be glad to cooperate with you...

I would be glad to cooperate with you and look forward to your response...

4) Request:

Please read the materials carefully and respond...

We ask you to urgently inform...

We ask you to take immediate action to improve the situation...

Please call me at any time convenient for you...

5) Repeating the already expressed apology for the inconvenience:

Once again I apologize for the inconvenience caused...

We sincerely apologize for this forced delay in payment...

Parting

1) In official correspondence you can say goodbye in different ways:

Sincerely…

With respect and best wishes...

With sincere respect to you...

We wish you success.

2) If you know the addressee well or successfully cooperate with him, then you can end the letter with friendly phrases (not familiar):

Sincerely yours...

Best wishes…

With gratitude and best wishes.

You can finish the document without using these structures!

English features of ending letters

1. Usually they end an official letter like this: Sincerely Yours (Sincerely yours) or simply Yours(Yours) and a signature, indicating your last name and position under it.
2. To avoid putting your partner in a difficult position or forcing them to make assumptions about your gender, take the trouble to write your name in full, that is, not P.R. Dovzhenko, but Pavel Dovzhenko.

Signature

Officials sign documents within their competence.

The “signature” attribute consists of the job title, initials and surname of the person who signed the document.

Director of the Mramor plant (signature) A.B. Koval

Documents concluded in institutions operating on the principle of unity of command are signed by one official (manager, deputy or employee entrusted with this).

Documents of collegial bodies (protocols, decisions) are affixed with two signatures (the head and the secretary). The order is signed by the manager.

Two or more signatures are placed on documents for the contents of which several people are responsible:

• Monetary and financial documents are signed by the head of the institution and the chief accountant;
• agreements are signed by representatives of the contracting parties.

The signatures of several persons on documents are placed one below the other in a sequence corresponding to the service hierarchy.

Director (signature) S.P. Antonyuk

Chief accountant (signature) V.T.Dudko

If a document is signed by several persons occupying the same position, their signatures must be placed at the same level.

Director of the Luch plant Director of the Svet plant

(signature) V.R. Sakhno (signature) L.P. Kotov

The signature begins with the initials (placed before the surname), followed by the surname. There is no need to put the decryption of the signature in brackets!

Seal

To secure legal force, some documents are stamped with a seal: contracts, decrees, conclusions, etc. The stamp must include part of the job title and personal signature.

Date

The date is placed below the signature on the left.

An official letter is dated on the day it was signed or approved by the head of the institution.

There is a generally accepted dating order:

1. Date elements are written on one line using three pairs of Arabic numerals in the order of day, month, year;
2. if the serial number of the day or month is the number of the first ten (from 1 to 9), then a zero is placed in front of it: 03.01.15 .
3. Word year, reduction G. they don't put it.

• When finished, check the letter for grammatical errors and make sure there is nothing superfluous.
• Give the letter to a colleague or, if possible, a manager to read. An outside perspective will help identify shortcomings that might otherwise be overlooked.
• Don't forget to include your phone/email address. This is often necessary for quick solution problem specified in the letter.
• In addition to the general universal requirements and design rules, it must be taken into account that each type of document has its own design features.

Remember that not all documents have a complete list of the details listed above, but only a certain set of those that provide the legal force and completeness of this particular type of document.

Good luck with your transactions and the desired answers!

Frequently asked questions and answers

What's nice to write at the end of a business proposal?

Do not use words and phrases at the final stage that can be considered manipulation (“we hope for mutually beneficial cooperation”, “thank you in advance for your answer”, “we will wait for your response letter”, etc.).

Should you write “best wishes” or “with respect” at the end of the letter?

Definitely, “with respect”, you need to adhere to a business style of communication.

What do they usually write at the end of a letter if they ask for a quick response?

Nothing like this is written in a business letter.

Should you write “with regards” or “best wishes” in your email signature?

"Sincerely".

How to replace the signature "with respect"?

"With all due respect", "With respect."

How to end a presentation letter?

Thank you for your attention.

How else can you write “I would like to notify”?

“I would like to inform”, “notify”, “inform”, “announce”, “bring to the attention of”.

Is the phrase: “I’ll end my report with words” correct?

Everyone knows that the “knowledge” column foreign languages"is on the resume of any serious company. And if you write “free possession” in such a column, then the chances of getting a sweet spot increase many times over. And the phrase “business English” will have an almost magical effect.

As a rule, business English involves written communication. And that's good. Firstly, there is always the opportunity to think and look into the dictionary. Secondly, there are so many standard expressions that a person who speaks English from the Pre-Intermediate level and above will have almost no difficulty writing a decent letter and sending it to business partners.

The main thing in composing a letter is its framing. That is, the beginning and the ending. As they say, people are greeted by their clothes, and the last words are remembered best (thanks to Stirlitz). Accordingly, if you start your appeal correctly and finish it just as correctly, then the very essence of the letter will be perceived better, and the overall impression of your speech can play a decisive role.

Sticking to certain rules writing, you will definitely achieve success. Let's start writing a business letter in English!

Greetings

As befits all polite people: any communication begins with a greeting. And in the same simple way, the structure of a business letter also begins with a greeting.

Dear Sir or Madam- addressing a person if you do not know their name, title, or even whether they are a man or a woman. Important: there is no greeting after this exclamation mark! And there’s not even any punctuation at all, just the next sentence starts on a new line. You can put a comma if you really want.

Dear Mr White(Ms White/Mrs White/Miss Catcher) - addressing the recipient by last name (the first name is not placed after Mr, Ms, etc.!) I hope everyone remembers that Mr is an address to a man, Miss is an address to an unmarried woman, Mrs - for a married woman, Ms - for a woman who does not want to emphasize her marital status.

Important: never write the full word Mister, Mistress - only in abbreviation (Mr, Mrs)!

Dear Mr John- addressing the recipient by name (with a closer business acquaintance)

Dear Nick- addressing the recipient by name in a very old, almost friendly business acquaintance

It is important to focus on appeals to women. Nowadays the universal address Ms (both married and unmarried) is very common. Therefore, in business letters they often write this way, so as not to offend :) If you know for sure that the addressee is a married woman, you can safely indicate Mrs. But if you know that you are definitely not married, it’s better not to take risks with Miss. Because, oddly enough, this offends some people.

After the greeting, you can remind yourself. More precisely, about the last communication: by email, by phone, in person, etc. Even if the recipient’s memory is not that of a girl and he addressed you 5 minutes ago.

Thank you for your message.- Thank you for your message.

Thank you for your e-mail of…- Thank you for your email dated (date)...

With reference to your phone call/ letter of (date)/ advertisement in “NW Magazine”…- regarding your phone call/letter (on such and such a date)/advertisement in NW Magazine…

In reply (in answer/ in response) to your request…- In response to your request...

In accordance (in conformity) with your request…- In accordance with your request...

In compliance with your request…- In fulfillment of your request...

Further to our conversation/ telephone talk…- In continuation of our conversation/telephone conversation, etc.

We are writing in response to your publication in…- We are writing in response to your publication in...

We were pleased to receive your inquiry…- We were pleased to receive your request...

Reasons for contacting

After the greeting and reminders, there should be a phrase that will bring the addressee up to date and explain why you are sending him this letter in the first place.

We are writing to inquire about…- We are writing to make inquiries about...

We apologize for…- We apologize for...

We confirm that...- We confirm that...

We would like to clarify…- We would like to make it clear...

We kindly ask you to…- We kindly ask you...

I am writing to enquire about/ to apologize for/ in connection with/ get more details about/ explain…- I am writing to you to find out about/ to apologize for/ in connection with/ to find out details about/ to explain...

This is to confirm… To confirm...

We hereby inform you… We hereby notify you...

Completing the letter

This is your catchphrase.

As always, if you have any questions, please send them directly to me. - As always, if you have any questions, please contact me directly.

If you have any questions feel free to contact me. /Should you have any questions, please feel free to contact me directly- If you have any questions, do not hesitate to contact me/directly to me, please.

Should you have any questions, please do not hesitate to ask. - If you have any questions, please do not hesitate to contact me (literal translation).

Thank you and I am looking forward to hearing from you.- Thank you and I look forward to your response.

Thanking in advance.- Thank you in advance.

Please contact us again if we can help in any way.- Please contact us again if we can help you in any way.

Signature or politeness formula

The final touch remains. In Russian official letters, everything ends in the standard way: “With respect, …”. In English it is customary to say “sincerely yours.” But in accordance with etiquette, it will still have to be translated into Russian as “with respect.”

Yours faithfully,
Sincerely, ... (if the person's name is unknown, i.e. the letter began with Dear Sir or Madam)

Yours sincerely,
Sincerely, ... (if you know the name, i.e. the letter began with Dear Mr/Miss/Ms/Mrs)

If you have been communicating with a person for a long time and address him in a letter by name, then it is appropriate to use any of the following options (can be translated as “with best wishes”):

Best wishes
kind regards,
Warmest regards.

For this reason, I say goodbye.

Kind regards,
iLoveEnglish.

We hope that this sample business letter in English will help you find new job or create business connections in the near future.